Company Name: PartnerProp Inc.
Address: MIDORI.so NAGATACHO 3F, 2-5-3 Hirakawacho, Chiyoda-ku, Tokyo, Japan
Representative: Takumi Inoue, Representative Director

2.1 The Company may request the provision of information that can identify an individual (hereinafter referred to as “Personal Information”) through the Company’s website, the services provided by the Company, application forms, or other means, when necessary for business operations.

2.2 In such cases, the Company shall clearly specify the purpose of use in advance and collect Personal Information in an appropriate manner.

3.1 The Company collects personal information from its officers, employees, and former employees (collectively, “Personnel”), including name, age, address, date of birth, telephone number, email address, educational background, employment history, qualifications, and any other personal information related to personnel management. Such information shall be used for the following purposes:​​​​​

• - Confirmation and communication regarding work progress, safety checks in emergencies, etc.

• - Payment of salaries and appropriate management of personnel, labor, and health-related information

• - Provision of information necessary for employee benefits

• - Sending retirement-related documents and confirming and communicating necessary procedures to former employees

• - Other purposes incidental to the above

3.2 The Company collects personal information from job applicants, including name, age, address, date of birth, telephone number, email address, educational background, employment history, qualifications, and other information related to recruitment activities. Such information shall be used for the following purposes:

• - Providing and communicating information regarding job openings, interview schedules, and onboarding procedures

• - Confirming and communicating recruitment results and schedules with recruitment agencies, etc.

• - Other purposes incidental to the above

3.3 The Company collects personal information from its business partners, including name, company name, department name, job title, address, telephone number, email address, bank account information, payment and settlement information, and other information related to business partner management. Such information shall be used for the following purposes:

• - Business communications and negotiations

• - Management of partner information such as mailing addresses and payment destinations

• - Advertising distribution

• - Other purposes incidental to the above

3.4 The Company collects personal information from individuals using the Company’s services, including name, company name, department name, job title, address, telephone number, email address, profile images, and other related information. Such information shall be used for the following purposes:

• - Providing information on products and services, including new products, new features, improvements, and case studies

• - Announcing and operating seminars and events

• - Managing applications, changes, renewals, and cancellations of contracts related to products and services

• - Estimating and billing fees for products and services

• - Sending thank-you letters for purchases

• - Conducting surveys, notifying winners, and sending prizes

• - Providing information regarding maintenance, system failures, and other service-related matters

• - Customer support and responding to inquiries

• - Operating certification programs, user communities, and developer communities

• - Creating basic data to enhance the value of products and services

• - Developing new services

• - Measuring the effectiveness of marketing and customer support initiatives

• - Creating statistical data, marketing materials, and market analysis materials after processing data so that individuals cannot be identified

3.5 When the Company acquires Personal Information indirectly from a third party, it shall confirm that such information has been lawfully obtained by the third party and use it within the scope of the purposes described above.

3.6 The Company may supplement Personal Information obtained through its services with other information held by the Company. In such cases, Personal Information shall be used within the scope of the purposes stated in this Privacy Policy.

3.7 The Company’s services and website may contain links to external websites. This Privacy Policy applies only to the Company’s services and website. The Company is not responsible for the handling of personal information by external websites.

4.1 The Company shall not provide Personal Information to third parties except in the following cases:

• - With the prior consent of the individual

• - When required by laws or regulations

• - When necessary to protect the life, body, or property of an individual and it is difficult to obtain consent

• - When particularly necessary for improving public health or promoting the sound growth of children and it is difficult to obtain consent

• - When cooperation with governmental or local authorities is necessary and obtaining consent may interfere with the execution of their duties

• - In connection with a business transfer or similar succession

• - When outsourcing the handling of Personal Information within the scope necessary to achieve the purpose of use

• - When jointly using Personal Information in accordance with the APPI

4.2 Notwithstanding the above, the Company may provide Personal Information in the following cases:

• - Where personal information entered by partner companies in the Company’s service “PartnerProp” is provided to vendor companies with which integration settings have been established

• - Where personal information entered by vendor companies in “PartnerProp” is provided to partner companies with which integration settings have been established

• - Where information that cannot identify a specific individual by itself (“Related Personal Information”) is provided to advertising service providers partnered with the Company for ad delivery, effectiveness measurement, and service provision

When the Company jointly uses Personal Information, it shall publicly announce in advance the following matters:

• - Items of Personal Information to be jointly used

• - Purpose of joint use

• - Scope of joint users

• - Party responsible for managing the jointly used Personal Information

If the Company creates anonymously processed information and provides it to third parties, it shall publicly announce the following matters. Currently, the Company has no plans to create or provide anonymously processed information.

• - Items of information included

• - Method of provision

• - Security management measures

• - Contact point for inquiries
  The contact point shall be the same as stated in Section 11.

7.1 The Company uses cookies and similar technologies on its website to provide more appropriate services.

• 1. Overview of Cookies

  Cookies are small text files containing arbitrary characters that are exchanged between a web server and a user’s internet browsing software (browser) when the user visits a website, and are stored on the user’s device. By using Cookies, the Company may obtain non-identifiable attribute information, such as browsing history, service usage history, and location-related information, which does not identify individuals. The Company collects Cookies for the purpose of analyzing usage trends of the website and services and identifying the causes of issues when they occur, and does not use Cookies for the purpose of identifying individuals. Users may configure their browser settings to display that a website uses Cookies in advance, to disable the use of Cookies, or to delete stored Cookies. Please note that if Cookies are disabled or deleted, some functions of the website may be unavailable.

• 2. Handling of the Company’s Cookies

  For details regarding the Company’s handling of Cookies relating to customers, please refer to “7.2 Information on External Data Transmission.”

7.2 In providing the Company’s website and services, the Company may use tools provided by third parties and transmit information relating to customers (including Cookies and similar identifiers) to such third parties. The primary recipients of such transmissions, the categories of information transmitted, the purposes of use, and the methods for disabling such transmissions are as set forth below. The Company may update such recipients and related information from time to time.

Cookies Used in the Company’s Service “PartnerProp”

Cookies Used on the Company’s Website

8.1 The Company shall take necessary and appropriate measures to prevent the leakage, loss, or damage of personal information it handles, and otherwise to ensure the secure management of such personal information. Details of the security management measures implemented by the Company are available upon request; please contact us as set forth in Section 11 (Contact Information).

8.2 Where the Company entrusts the handling of personal information in whole or in part to a third party, the Company shall select a contractor that is deemed capable of appropriately handling personal information, and shall stipulate in the relevant outsourcing agreement matters concerning the handling of personal information, including security management measures, confidentiality obligations, and conditions for re-entrustment. The Company shall also ensure that such contractor implements security measures at a level equal to or higher than those of the Company, and shall provide necessary and appropriate supervision.

8.3 The Company shall implement appropriate and reasonable security measures against risks such as unauthorized access from outside, loss, destruction, or falsification, and shall endeavor to protect personal information. Access to databases containing personal information shall be restricted to authorized personnel only, and such information shall be strictly managed to prevent unauthorized use, including within the Company.

9.1 The Company shall respond to requests for disclosure and related requests in accordance with this Section. For the purposes of this Section, “Requests for Disclosure, etc.” means requests for notification of the purpose of use, disclosure of personal information or records of provision to third parties, correction, addition or deletion of personal information, and suspension of use or suspension of provision to third parties.

9.2 In accordance with the procedures set forth in paragraph 9.5, customers may request the Company, within the scope permitted under the APPI, to notify them of the purpose of use, or to disclose personal information or records of provision to third parties.However, the Company may decline to disclose such information if any of the following applies:

• - Where disclosure may harm the life, body, property, or other rights or interests of the individual concerned or a third party

• - Where disclosure may seriously interfere with the proper execution of the Company’s business operations

• - Where disclosure would violate applicable laws or regulations

• - Where the Company is unable to verify that the request is made by the individual concerned

Please note that a prescribed disclosure fee, as set forth in paragraph 9.5, will be charged for requests for notification of the purpose of use or disclosure of personal information or records of provision to third parties.

9.3 In accordance with the procedures set forth in paragraph 9.5, customers may request the correction, addition, or deletion of their personal information. In such cases, the Company shall conduct an investigation without delay within the scope necessary to achieve the purpose of use, and based on the results thereof, shall correct, add, or delete the relevant personal information within the scope permitted under the Act on the Protection of Personal Information.

9.4 In accordance with the procedures set forth in paragraph 9.5, customers may request the suspension of use of their personal information or the suspension of provision of such information to third parties. In such cases, the Company shall respond appropriately in accordance with the Act on the Protection of Personal Information.

9.5 When making a Request for Disclosure, etc., please complete our designated (1)request form with the required information, enclose (2)Identity Verification Documents and mail it to the (3)address specified by the Company. In addition, for requests for notification of the purpose of use or disclosure of personal information or records of provision to third parties, a fee of JPY 1,000 per request shall be charged. Please remit the fee to the bank account specified on the request form. Please note that the prescribed fee will also be charged even if the requested information is not disclosed or the purpose of use is not notified.

• (1) Request Forms

  Please contact the Company to obtain the following request forms:

  • i. Request form for notification of the purpose of use or disclosure of personal information or records of provision to third parties

  • ii. Request form for correction, addition, or deletion

  • iii. Request form for suspension of use or suspension of provision to third parties

• (2) Identity Verification Documents

  • i. Requests made by the individual concerned:
    A copy of one of the following documents of the individual concerned: Individual Number Card (front side only), driver’s license, health insurance card, or passport.

  • ii. Requests made by a voluntary agent:
    In addition to the documents listed in (i) above, the following documents are required:

    • - A power of attorney

    • - A copy of one of the following documents of the voluntary agent: Individual Number Card (front side only), driver’s license, health insurance card, or passport.

  • iii. Requests made by a statutory agent:
    In addition to the documents listed in (i) above, the following documents are required:

    • - Documents confirming the existence of statutory agency authority (a copy of the family register or a certificate of registered guardianship, etc.)

    • - A copy of one of the following documents of the statutory agent: Individual Number Card (front side only), driver’s license, health insurance card, or passport.

• (3) Mailing Address
  Please send all required documents to the contact address set forth in Section 11 (Contact Information).

The Company continuously reviews and improves this policy. In such cases, our handling of personal information shall be in accordance with the revised content.

For inquiries regarding this Privacy Policy or the handling of Personal Information, please contact:

PartnerProp Inc.
MIDORI.so NAGATACHO 3F, 2-5-3 Hirakawacho, Chiyoda-ku, Tokyo, Japan
Email: info@partner-prop.com